Interview Tips to Build Successful Job Career

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Administrative Assistant Interview Questions and Answers

Posted by harmion25 on January 5, 2016 at 7:10 AM Comments comments (0)

Job profile of Administrative Assistant is one of the most popular occupation in the United States. Specialized education is not mandatory to hold this position, and, it is because of this reason, that almost sixty percent of applications received by employers come from fresh graduates or interns.


Having said so, it needs to be noted, that employers, while hiring candidates to fill their vacant positions, ensure that they do not restrict their requirements to only applicants, who are capable of following orders or can excel in record keeping or documentation. They look for something more than this. In a nutshell, it can be stated that, they are hiring those who can be termed as jack of all traits and perhaps masters of many.


Recruiters test applicants on various factors that qualify them as efficient future performers in their respective fields. They are expected to have integrated expertize in various fields. This primarily includes; effective communication and customer handling, managerial skills, preliminary exposure to use of relevant software, time management and above all, a wit that aims to solve any issue under “your” sky.


Now, if you have some interviews lined up for this position, get prepared with the latest Administrative Assistant Interview Questions and suggested answers. These questions listed below will Help you understnd the current trends.


Administrative Assistant Interview Questions and Answers:


Que: Describe your day as an Administrative Assistant?


Hint: This is one of the most common and initial questions asked by recruiters. Candidates need not perceive this to be exclusive for experienced candidates only; rather, freshers can also very well expect this as the first question.


Remember, here your employers are only interested to know your understanding of this job role. Candidates need to highlight their skills that can be utilized as essential tools to perform efficiently.


Let us take the example of multilingual skills. Experienced candidates may describe a part of their working day in communicating with customers in various languages known. While as a fresher candidate, you can state that communicating is one of the key responsibilities handled by these professionals and your proficiency in different languages can add to accelerate your rate of performance. Similarly, highlight all responsibilities handled or you expect to handle in the near future, with skills that can aide to attain better work quality.



Que: Do you consider this job role to be repetitive?


Hint: Be honest while answering this. If you take it to be repetitive, say Yes. There is no harm in doing a routine job; some may not like frequent changes. You can also say being inch perfect while performing tasks is what matters the most for you. Practicing the same job again and again helps you to attain that perfection and that is how you enjoy this job role.


However, if you consider it to be varying; back it with some convincing counterparts. If you think meeting or communicating with different people, managing records, scheduling meetings etc. makes it inconsistent, even if you perform all of those on a daily basis, go ahead and explain it.


Que: Are you familiar with professional use of latest Word and spread sheet processors?


Hint: Here you will need to provide information about the softwares along with their versions of those you have gained practical experience.



Que: Are you comfortable with managing travel arrangements for officials?


Ans: This question is asked mostly to those who are expected to work as assistants to some higher professionals. If you opt for this job role, then your answer to this question needs to be a “Yes” and nothing else. You will be needed to explain your knowledge about visa, air ticket booking procedures and hotel accommodation for comfortable stay in minimum expenditure.


Que: How do you think this job role is significant with respect to business growth?


Hint: Every business requires a free flow of information between departments, availability of regular stationaries, organized and well maintained records and new customers along with maintaining friendly relation with former. Administrative assistants look after all these and many more; thus, largely contributing to business growth and development.



These were some of the common questions you may come across in your next interview session. If you have found these to be useful, prepare well by following the suggested guidelines provided as hints and also do refer different administrative assistant resumes here for various skills and responsibilities handled by this position.

Do's and Don'ts of Telephonic Interview

Posted by harmion25 on September 24, 2015 at 4:50 AM Comments comments (0)

Well, do you remember that 1996 movie “Jerry Maguire?” Well, those who have watched and can recollect it, will agree to the fact that the most engrossing scene from the movie is when Dorothy tells Jerry this million-dollar line - “You had me at Hello.”

Keeping away the mushy, slushy part, this punch line has something very important to say about telephonic interviews. Yes, who says movies are all about entertainment? There is a universe we can learn from them and implement in our day-to-day lives.

Now, excelling in interviews is a 50 – 50 affair. The first part is about possessing the skills and the second is about presenting the same before employers. And telephonic interviews are no exception to this rule. Although, your employers don't see you in person, you need to impress them from the very beginning of your conversation. And there you go.

In a nutshell, excelling in telephonic interviews involves making an impression right at the beginning. That is, you need to take them at Hello.

The section below discusses some interesting methods of excelling in telephonic interviews. If you have lined up a telephonic interview session, this handout may serve as an essential tool kit for a successful interview session.



Do's and Don'ts in telephonic interviews:


Have a glass of water:

Out of the many usefulness of water, reducing anxiety is another one in this list. Scientifically, water is said to fight anxiety with the best results. Perhaps, the effect observed is as close to meditation and definitely greater than medicines.

Now, as you are waiting for your telephonic interview session, you may perhaps feel a little anxious about the outcome. And that's natural. However, you cannot let your recruiter to guess your nervousness.

One very interesting way of concealing your anxiety is to have a sip of water before you start with your conversation. Be in a peaceful state of mind and have a glass of water on the table to keep the lubricant quotient intact even if you need to continue for a couple of hours. 

The perfect gesture:

Many of you may consider that, since you do not need to face the interviewer in person; body language has no role to play. However, it is false.

Your voice reflects the state of your mind. Be in a comfortable position, preferably sitting on a chair in an isolated location and wearing that smile on your face. When you are in a comfortable position, you will sound more confident. You can try it to find the results for you.

Wire over wireless:

Unless, you do not have a very strong wireless network,executing your interview session over a land line is advisable. Although, mobile phones give you scopes of mobility, it may lead to fluctuating network connection, and that may be disturbing and annoying for your interviewer on the other side.

However, no such limitations are associated with land line connections. In addition, if you keep on moving from one place to another while talking, you may have faster breadth that may even sound to be very disturbing on the interviewer's part.

The conclusion:

It is very important for all candidates to know that concluding the session aptly is as important as initiating it. Therefore, do not rush while you are almost towards the end. There are various things you need to know about concluding a telephonic interview session. You can learn them here. However, the most essential amongst these are: taking your employer's feedback after the interview. And the second is to mention your contact details; this includes your email address and your contact number.

 This was all about acing a telephonic interview session. Hope you found this article informative and relevant to your search.

Group Interview Tips: How to Deal With Group Interviews

Posted by harmion25 on July 9, 2012 at 7:15 AM Comments comments (0)

A group interview is different from a normal interview. It is conducted by more than one interviewer. The candidate may come across various types of questions, since the interview is conducted by different types of interviewers. Hence, the candidate should be prepared to answer any type of question in the group interview. This type of interview is called a panel group interview. In some cases, there can be many applicants present in the interview and the interview might be conducted by only one interviewer. Such group interviews are known as candidate group interviews.


Take a note of the below indicated group interview tips that will help you to perform exceedingly well in the group interviews:

 One of the foremost and essential steps of preparing onseself for the group interview would be to perform enough research about the organization. It is a necessity to have sufficient knowledge about the general facts of the organization before stepping into any group interview

Make it a habit to reach the place of interview before the appointed time so as to get acquainted with the interview venue and gain more information about the various procedures of the interview

Prepare an introduction about yourself and practice it well, as the recruiters more often ask you to introduce yourself during the interview

It is obligatory to maintain eye contact with the interviewers so as to demonstrate your confidence and comfort level. During group interviews, there can be more than one interviewer. Hence, you need to ensure that you give equal attention and maintain eye contact with each of the interviewer present in the interview

Do not hesitate to mention the incomparable achievements and accomplishments you might have achieved in your academic years and your employment tenure

Listen carefully to the directions and instructions that the interviewers might give during the interview. This is where your listening skills come into the picture

You need to make sure that you are attired in an appropriate and formal dress code. Casual wear is strictly prohibited in the interviews. The interviewers usually keep a close watch over the dressing style and the kind of clothes worn by the candidates

Allow the interviewers to talk first and then initiate your response. Avoid doing the foolish mistake of interrupting the interviewers while they are talking


If you want to make your group interviews a success, do read the group job interview tips and strategies given above.

Interview Tips to Remember Before, During and After the Interview

Posted by harmion25 on June 22, 2012 at 1:55 AM Comments comments (0)

With the tension stirring up in our guts, some interview tips sure come toour rescue and thus today I am penning down some after having facedquite a variety of interviews for jobs. I have divided the tips in three sections, viz., before, during and after the interview and thereason behind it is that it is an entire process starting from priorto meeting the interviewer face to face to after leaving the premises. So here we go:



Before the Interview

Preparation, preparation and preparation is the only mantra that I would endorse.There is nothing better than a candidate who is well prepared with answers to generic questions for interview and knows about the organization too. Find out about your job profile in general; be prepared to ask comparative questions to the interviewer. Remember your accolades andgrades in academics. Know your own resume well; the questions will bebased on that. Dress appropriately and relax. Think that it is adiscussion, not a question - answer session.


During the Interview

This is the most important stage of selection. Everything about you comes under the scanner, starting from your entry to exit, the way you stand, sit, talk, your gestures, facial expressions, etc. Keep in mind that the person on the other side is an experienced fellow and is trained to look for these intricacies of body language. Your actions speak louder than words in an interview. Think and react isthe key to this section of interview tips. The interviewer expects you to think and then answer.


After the Interview

After you get a signal that the interview is over, thank the interviewer and courteously stand. You may shake hands if you wish to or if you see the interviewer offering to do the same. You may also ask the interviewer about the supposed time of knowing the outcome of the discussion. In case you do not get a chance to do so, ask the receptionist or the human resources personnel outside.


Following up is a good sign according to the experts, and it sure does make a difference because out of the many candidates if someone is calling up to inquire the status of the outcome, then it shows he or she is interested. Follow up twice at least and then wait for them to call. Drop in a mail later if you think you should.

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